Professional email (zakelijke e-mail) in Dutch follows specific conventions. Opening salutations: Geachte mevrouw [Naam], (Dear Ms [Name] — formal, you know the name), Geachte heer [Naam], (Dear Mr [Name] — formal), Geachte mevrouw, geachte heer, (Dear Ms, Dear Sir — when you do not know the gender), Beste [Naam], (Dear [Name] — semi-formal, increasingly common), Hoi [Naam], or Dag [Naam], (Hi [Name] — informal, only for established contacts).
Email body phrases: Naar aanleiding van uw e-mail van [datum]… (Following your email of [date]…), Hierbij stuur ik u… (Herewith I send you…), In reactie op uw vraag… (In response to your question…), Zou u mij kunnen informeren over…? (Could you inform me about…?), Ik hoop dat u hiermee voldoende geïnformeerd bent (I hope this gives you sufficient information), Mocht u nog vragen hebben… (Should you have any further questions…), Ik verneem graag van u (I look forward to hearing from you — literally I would like to hear from you).
Closing formulas: Met vriendelijke groet(en), (Kind regards — the most standard closing), Hoogachtend, (Yours faithfully — very formal, used for official correspondence), Met collegiale groet, (With collegial regards — between colleagues), Groeten, (Greetings — semi-formal to informal). Always include your full name, function title, company, and contact details in the signature block (ondertekening). Dutch business emails are typically concise — one clear purpose per email is preferred.